MYRTLE CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm a Quorum
The Board of Supervisors' Meeting for the Myrtle Creek Improvement District was called to order on Tuesday, June 16, 2026, at 5:00 p.m. at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827.
Present:

Kam Shenai Marsha Leed Bob Da Silva Trudy Evans Patrick Gill

Also attending:

Jennifer Walden Amanda Lane Tucker Mackie Bob Schanck Carlos Negron Eddie Padua
Samantha Sharenow Pete Fussell
Edgard Morales DJ Batten
Will Stafford

SECOND ORDER OF BUSINESS

Chair Vice Chair
Assistant Secretary Assistant Secretary
Assistant Secretary	(via phone)

PFM
PFM	(via phone 6:00 - 6:15 p.m.)
Kutak Rock	(via phone) Donald W. McIntosh Associates
Berman Berman Berman Berman Berman Berman Tavistock

Public Comment Period

Ms. Walden asked if there were any public comments. She noted that there were no members of the public present at this time.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the May 19, 2026, Board of Supervisors' Meeting

The Board reviewed the minutes of the May 19, 2026, Board of Supervisors' Meeting.

On motion by Mr. Da Silva, seconded by Mr. Shenai, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Minutes of the May 19, 2026, Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Fiscal Year 2026 Audit Engagement Letter

Ms. Walden noted the Engagement Letter is with Grau and Associates. It has been reviewed by District Staff and is within the budget. The recommendation is to approve in substantial form in order for District

Counsel to review before signing, and to authorize the Chair to execute the final engagement letter upon District Counsel's approval.

On motion by Mr. Da Silva, seconded by Mr. Shenai, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Fiscal Year 2026 Audit Engagement Letter, in substantial form.

FIFTH ORDER OF BUSINESS		Presentation and Review of 2026 District Infrastructure Assessment Report

Mr. Schanck gave an overview of the safety issues and the report. It was noted no repairs have been completed as of yet and most are aesthetic. The recommendations are to repair the issues in Photos 9.1, 10, 11.2, 14.1, 15 and 17.1.

There was discussion regarding the recommendations and the proposal process. The Board directed the District Engineer to prepare a scope of work for the identified repair areas for Board consideration at a future meeting.

On motion by Mr. Shenai, seconded by Ms. Leed, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District accepted the 2026 District Infrastructure Assessment Report.

SIXTH ORDER OF BUSINESS	Consideration of 1st Amendment to Personnel Leasing Agreement with Berman

This item was tabled.

SEVENTH ORDER OF BUSINESS	Consideration of Tree Pruning Proposals

Ms. Walden noted that two proposals were received for tree pruning. It was noted that the District has worked with DWC Outdoors and Hauling previously and they are the lowest priced proposal.

On motion by Mr. Shenai, seconded by Ms. Leed, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Tree Pruning Proposal from DWC Outdoors and Hauling in the amount of $40,000.00.

EIGHTH ORDER OF BUSINESS		Ratification of Operation and Maintenance Expenditures Paid in May  2026  in  an  amount  totaling
$37,414.48

The Board reviewed the O&M Expenditures paid in May 2026. Ms. Walden noted these have been approved and need to be ratified by the Board.

On motion by Ms. Evans, seconded by Mr. Shenai, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District ratified the Operation and Maintenance Expenditures Paid in May 2026 in an amount totaling $37,414.48.

NINTH ORDER OF BUSINESS	Recommendation	of	Work Authorizations/Proposed Services

Ms. Walden reviewed the Work Authorization from Cepra, in the amount of $37,364.00, for the Landscape Renovations Proposal from 7/11 down just past Wellspring.

There was brief discussion regarding the costs, the budget and locations.

On motion by Mr. Shenai, seconded by Ms. Evans, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Work Authorization from Cepra for Landscape Renovations Proposal from 7/11 down just past Wellspring, in the amount of $37,364.00.

Ms. Walden reviewed the Work Authorization from Cepra, in the amount of $6,428.00, for the removal of dead pine trees.

On motion by Mr. Shenai, seconded by Ms. Evans, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Work Authorization from Cepra for removal of dead pine trees, in the amount of $6,428.00.

Ms. Walden reviewed the Work Authorization from Cepra, in the amount of $31,960.00, to replace dead firebush and other plant material across from the Villagewalk main entrance.

On motion by Ms. Evans, seconded by Mr. Shenai, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Work Authorization from Cepra to replace dead firebush and other plant material across from the Villagewalk main entrance, in the amount of $31,960.00.

There was brief discussion regarding the budget and contingency line item.

TENTH ORDER OF BUSINESS	Review of District's Financial Position and Budget to Actual YTD

Ms. Walden stated the financials are updated through the end of May. The District is approximately 67% through the Fiscal Year and has spent approximately 45% of the adopted budget. No action was required.

There was brief discussion regarding irrigation and tree items. Berman gave an overview.

ELEVENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

District Engineer - Construction Supervisor - Landscape Supervisor -

Irrigation Supervisor -

No report.
Ms. Walden stated the next Board Meeting is scheduled for Tuesday, July 21, 2026.

Ms. Walden reminded the Board of the July 1st Form 1 deadline.

Ms. Walden noted that Ms. Evans, Mr. Da Silva, and Mr. Gill ran unopposed for their Board Seats.

No report. No report.
Mr. Fussell gave an update and noted the monthly Landscape Report (Minutes Exhibit A) was provided to the Board. He commented that there are no current issues.

There was brief discussion regarding resident complaint submissions. The recommendation is to keep the current process in place.

No report.

TWELFTH ORDER OF BUSINESS	Supervisor Requests
Ms. Evans asked about the trailers near Narcoossee Road. It was noted that the trailers are owned by Advent Health and are located on their property.

Mr. Shenai commented on the monument near 7-11. Berman explained there is no irrigation in that area at this time but once construction is completed, landscaping can be added.

Mr. Shenai inquired about cleaning the curbs. Berman noted completion photos have been sent to District Management and the areas were completed at different times so some areas will look different. Berman recommended completing this once a year.

There were no further Supervisor requests at this time.

THIRTEENTH ORDER OF BUSINESS	Adjournment

Ms. Walden requested a motion to adjourn.

On motion by Mr. Da Silva, seconded by Mr. Shenai, with all in favor, the June 16, 2026, Meeting of the Board of Supervisors for the Myrtle Creek Improvement District was adjourned.

Chaidi"ce Chair

MINUTES EXHIBIT A

Myrtle Creek ID Monthly Landscape Report- May 2026

Maintenance - Mowing completed weekly on all common turf areas except for non-irrigated Bahia turf. Edging performed along sidewalks, curbs, and hard surfaces. Shrub Pruning as needed for shape and visibility. Bed weeds manually removed and chemically treated as needed. Detail and trash removal for all areas was completed weekly this month per the specifications. Fertilizer and Pest Control application completed as specified.
Irrigation Inspection was completed and the report is submitted separately.

Overall- The site is in Good condition overall. The turf, plants and trees are growing and healthy. No indications or reports of debris or trash accumulating. No signs of disease or insect infestations.

Issues - Construction areas are causing many irrigation problems for the district. The contractor is working with the road crews to keep up as many zones as possible.

Looking Ahead - Regular maintenance activities continue as scheduled. Pruning for cold damage should be completed soon. Proposals are being generated to fill in bed areas.
Scheduling for enhancements, fertilizer, and pest treatments will be provided once determined.

Submitted by Pete Fussell Berman

Myrtle Creek ID Monthly Landscape Report- May 2026