MYRTLE CREEK IMPROVEMENT DISTRICT AUDITOR SELECTION COMMITTEE MEETING MINUTES

FIRST ORDER OF BUSINESS

The Auditor Selection Committee Meeting for the Myrtle Creek Improvement District was called to order on Tuesday, April 21, 2020 at 6:24 p.m. Via telephonic conferencing due to the COVID-19 Executive Orders 20-52 & 20-69.

Present Via Speakerphone:

Kyle Scholl John Lynaugh Kan Shenai Bob Da Silva

Committee Member Committee Member Committee Member Committee Member

(via phone) (via phone) (via phone) (via phone)

Also, attending:

Jennifer Walden Lynne Mullins Amanda Lane Kevin Plenzler Tucker Mackie Jeff Newton Larry Kaufmann

Scott Thacker

Chris Wilson (via phone)

PFM	(via phone)
PFM	(via phone)
PFM	(via phone)
PFM	(via phone)
Hopping Green & Sams	(via phone) Donald W. McIntosh Associates, Inc.	(via phone) Construction	Supervisor & Construction Committee Member		(via phone)
District Landscape Supervisor & Construction Committee Member	(via phone)
Construction Committee Member

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey called for any public comments on any agenda items. There were no comments provided.

THIRD ORDER OF BUSINESS	Review and Approval of Audit Documents
Audit RFP Notice
Instructions to Proposers
Evaluation Criteria - with and without price

The Board reviewed the audit RFP documents. Ms. Walden asked if the Board wished to approve evaluation criteria with or without price. Historically the District has approved evaluation criteria to include price and that is Ms. Walden's recommendation. She noted there was an update with the District's Rules

of procedure. Previously the Audit services were approved for up to three years but now they may be approved for up to five years. Ms. Walden will make the change to the audit documents.

The Board discussed including price and making it 60% of the points.

On Motion by Mr. Da Silva, second by Mr. Scholl, with all in favor, the Auditor Selection Committee for the Myrtle Creek Improvement District approved the form of RFP and the Evaluation Criteria to include price and 60 points for Price, 10 points for Ability of Personnel, 10 points for Proposer's Experience,  10 points for Understanding of Scope of Work and 10 points for Ability to Furnish the Required Services.

FOURTH ORDER OF BUSINESS	Adjournment

There was no further business to discuss. Ms. Walden requested a motion to adjourn.

On Motion by Mr. Scholl, second by Mr. Da Silva, with all in favor, the April 21, 2020 Meeting of the Auditor Selection Committee for the Myrtle Creek Improvement District was adjourned.

Chair/Vice Chair