Myrtle Creek Improvement District

The following is the proposed agenda for the Meeting of the Board of Supervisors for the Myrtle Creek Improvement District ("District"), scheduled to be held at 5:00 p.m. on Tuesday, December 18, 2018 at 6900 Tavistock Lakes Blvd, Suite 200, Orlando, FL 32827. A quorum will be confamed prior to the start ofthe meeting.
For those unable to attend in person, you may participate by telephone:

Phone: 1-866-398-2885

Participant Code: 275521

BOARD OF SUPERVISORS' MEETING AGENDA
Organizational Matters

12051 Corporate Boulevard Orlando, FL 32817; 407-382-3256 www.myrtlecreekid.org
Roll Call to Confirm a Quorum
Public Comment Period
Swearing in Newly Elected Board Members
Consideration of the Minutes of the November 29, 2018 Board of Supervisors' Meeting
Consideration of Resolution 2019-03, Election of Officers
Business Matters
Consideration of Award of Construction - Lake Nona Central Performance Drive Phase 3 (provided under separate cover)
Consideration of Amendment to Engineering Services
Consideration of Irrigation Improvements
Ratification of Operation and Maintenance Expenditures Paid in November 2018 in an amount totaling $67,432.16
Recommendation of Work Authorization/Proposed Services (ifapplicable)
Review of District's Financial Position and Budget to Actual YTD
Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
In-igation Specialist
Audience Comments, Supervisor Requests
Adjournment

MYRTLE CREEK IMPROVEMENT DISTRICT

Oath of Office

MYRTLE CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS
OATH OF OFFICE

I,	 	 	, A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND BEING EMPLOYED BY OR AN OFFICER OF MYRTLE CREEK IMPROVEMENT DISTRICT AND A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE STATE OF FLORIDA.

Board Supervisor
ACKNOWLEDGMENT OF OATH BEING TAKEN STATE OF FLORIDA
COUNTY OF ORANGE
The foregoing oath was administered before me this_ day of 	, 2018, by

--	--	--, who personally appeared before me, and is personally
1mown to me or has produced 	 	 as identification, and is the person

described in and who took the aforementioned oath as a Member of the Board of Supervisors of Myrtle Creek Improvement District and acknowledged to and before me that he/she took said oath for the purposes therein expressed.

(NOTARY SEAL)

Notary Public, State of Florida

Print Name:--	-	---	-
Commission No.: - --- Expires: --

MYRTLE CREEK IMPROVEMENT DISTRICT

Minutes of the November 29, 2018 Board of Supervisors' Meeting

MYRTLE CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board ofSupervisors' Meeting for the Myrtle Creek Improvement District was called to order on Thursday, November 29, 2018 at 5:00 p.m. at 6900 Tavistock Lakes Blvd, Suite 200, Orlando, FL 32827. Board Members listed below constituted a quorum.

Bob Da Silva Donald Tubbs Kam Shenai Kyle Scholl

Also present were:

Jennifer Walden Lynne Mullins

Vice-Chair Assistant Secretary Assistant Secretary Assistant Secretary

Fishkind & Associates Fishkind & Associates

(via phone)

JeffNewton Larry Kaufmann Paul Stephens Scott Thacker Tucker Mackie

SECOND ORDER OF BUSINESS

There were no public comments at this time.

THIRD ORDER OF BUSINESS

Donald W. McIntosh Associates Construction Supervisor Irrigation Specialist
Tavistock Development Hopping Green & Sams

Public Comment Period

Swearing in Newly Elected Board Members

Ms. Walden noted that Mr. Scholl was administered the oath of office prior to the start of the meeting. Ms. Da Silva will be sworn in at a later date.

FOURTH ORDER OF BUSINESS

1

Consideration	of	the Minutes of the October 16,

2018 Board of Supervisors' Meeting

Board Members reviewed the minutes from the October 16, 2018 Board of Supervisors' Meeting.

On Motion by Mr. Shenai, second by Mr. Scholl, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Minutes of the October 16, 2018 Board of Supervisors' Meeting.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2019-01, Declaring Board Vacancy

Ms. Walden explained that the District had three seats that were up for election by the qualified electors ofthe District during the General Election on November 6, 2018, and at the close of that qualifying period only two qualified electors qualified to run for the three seats, Mr. Scholl and Mr. Da Silva, and left Seat 3 vacant. This resolution declares a vacancy for Seat 3, which was held by Mr. Tubbs, and she noted that he can retain and cany that seat on until the District works on finding a qualified elector. The Board can appoint Mr. Tubbs to carry on that term.

On Motion by Mr. Scholl, second by Mr. Shenai, with all in favor, the Board of Supervisors for the My1ile Creek Improvement District appointed Mr. Tubbs to Seat 3.

On Motion by Mr. Scholl, second by Mr. Shenai, with all in favor, the Board of Supervisors for the My1ile Creek Improvement District approved Resolution 2019-01, Declaring a Vacancy.

Ms. Mullins administered the oath ofoffice to Mr. Tubbs.

SIXTH ORDER OF BUSINESS

2

Consideration of Interlocal Agreement with The School Board of Orange County & Consideration of Resolution

2019-02,	Future Assessments on School Site

Ms. Mackie explained that Lake Nona Land Company is looking to close on a land transaction in the middle of December to the Orange County School Board for the purpose ofconstruction ofan elementary school. The OCSB requested that the District enter into an interlocal agreement and resolution regarding the status of the assessments on the property. School Board property is not subject to assessment.

Ms. Mackie noted that this property was subject to a prior release ofthe Debt Service Assessments because it was paid in full by Lake Nona at the time of the re-funding. This interlocal agreement and resolution would concern ongoing O&M Assessments. She directed the Board's attention to the map depicting the future school site.

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the Board ofSupervisors for the Myrtle Creek Improvement District approved the Interlocal Agreement with The School Board of Orange County.

SEVENTH ORDER OF BUSINESS		Consideration of Property Insurance Proposal for Hardscape Items

Ms. Walden noted that at the last meeting the District was trying to keep this item moving forward and Egis was not able to provide a proposal but provided an amount which was $1,488.00 for the premium to add on hardscape items to the District' s insurance. Egis does not have different options ifthe deductible were to change. The deductible is $2,500 unless there is a named storm that caused the damage and then it would be a $10,000.00 minimum. The proposal is a little over $8,000.00 to add that in to the other coverage that the District already has and the District budgeted for a little over $10,000.00 and will be under budget if the board approved adding the property insurance.

The Board discussed the Property Insurance for hardscape items. The Board rejected the proposal for Property Insurance for hardscape items.

EIGHTH ORDER OF BUSINESS

Consideration of FY 2018 Audit Engagement Letter

3

Ms. Walden explained that the Board previously selected Grau to be the District Auditor and behind Tab 7 of the agenda package is the Engagement Letter for the services they will render for Fiscal Year 2018 Audit. The fee for the services is $3,900.00. District Counsel has reviewed and approved this agreement.

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the Board ofSupervisors for the Myrtle Creek Improvement District approved the FY 2018 Audit Engagement Letter.

NINTH ORDER OF BUSINESS		Ratification of Requisition No. 518 Approved in October 2018 in an amount totaling $74.15

Board Members reviewed Requisition No. 518 approved in October 2018 in an amount totaling
$74.16. Ms. Walden stated that these have been approved and paid and need to be ratified by the Board.

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the Board ofSupervisors for the Myrtle Creek Improvement District ratified Requisition No. 518 approved in October 2018 in an amount totaling $74.16.

TENTH ORDER OF BUSINESS		Ratification of Operation and	Maintenance Expenditures Paid in October 2018 in an amount totaling $49,237.65

Board Members reviewed the Operation and Maintenance Expenditures paid in October 2018 in an amount totaling $49,237.65. Ms. Walden noted that these have already been approved and paid and just need ratified by the Board.

4

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the Board of Supervisors for the My1tle Creek Improvement District ratified the Operation and Maintenance Expenditures paid in October 2018 in an amount totaling $49,237.65.

ELEVENTH ORDER OF BUSINESS		Recommended	Work Authorization/Proposed Services

Mr. Kaufmann presented a proposal from Donald W. McIntosh in the amount of $59,500.00 for preparation and processing of plan revisions to change from a two-lane roadway to a four-lane section for Performance Drive Phase 3 Project.

On Motion by Mr. Scholl, second by Mr. D. Tubbs, with all in favor, the Board of Supervisors for the Myrtle Creek Improvement District approved the Work Authorization from Donald W. McIntosh in the amount of $59,500.00 for preparation and processing of plan revisions to change from a two-lane roadway to a four-lane section for Performance Drive Phase 3 Project.

TWELFTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual through the end of October. There was no action required.

THIRTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

District Engineer -

No Report

Ms. Walden stated that the District will need to hold the meeting on December 18, 2018, which is a week prior to Christmas.

No Repmt

5

Construction Supervisor	Mr. Kaufmann stated that the water and reclaimed lines in Lake
Nona Boulevard were supposed to stmi soon but he could not confom.

Mr. Newton stated that at the December meeting he will be bringing a recommendation for a contractor to build Performance Drive Phase 3 and bids are due on December 5, 2018.

Irrigation Specialist

Mr. Thacker introduced Mr. Stephens, the Water Management Specialist who put together the "2018 Water Management Report" (Minutes Exhibit A).

Mr. Thacker directed the Board's attention to the map on the back page that shows the location of each of the irrigation controllers within the District.

There are eight controllers that run along Lake Nona Boulevard and Gateway Loop in front of the apmiments. Three of the eight have recently been upgraded to newer systems and four are originals, that are about 12 years old. Controller #24 is about five years old.

There are approximately 223 zones and 75 heads per zone.

RainMaster systems received new rain sensors about three years ago and the RainBird systems have new rain sensors that are more reliable.

Over the last year, the District consumed over 37.7 million gallons of reclaimed water at a cost of $22,108.92. As the District works to upgrade the system over time to the RainBird system the consumption of the water should decrease roughly by 15%. During growing season it runs twice a week and once a week during winter. The run time varies for turf, shrubs, flowers.

Mr. Stephens has been helpful in making sure the monthly inspections are taking place and he is reviewing these reports. Routine repairs cost the District $18,101.60 which included replacing 313 heads. Mainline repairs cost the District $22,966.92, Controller repairs $3,600.36 and Controller upgrades cost the District $11,097.20.

6

The top challenges are water hammer causing breaks at fittings, often caused by valves being opened or closed for construction activities. The controllers are old and have design flaws resulting in frequent issues caused by frogs and other critters. It is an older system with low quality fittings.

Recommended improvements would be to replace the remaining five original controllers, ensure mainline repairs are performed using mechanical fittings and to install air vents at the end of each mainline run.

Mr. Scholl asked Mr. Stephens if the Board should expedite their urgency to fix the controllers. Mr. Stephens stated that the RainBird system is much more efficient than the RainMaster system and has better communications. It would be easier to oversee and maintain and will streamline the process of troubleshooting.

FOURTEENTH ORDER OF BUSINESS		Supervisor Requests, Audience Comments & Adjournment

There were no other Supervisor requests or audience comments. Ms. Walden requested a motion to adjourn.

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the November 29, 2018 Meeting of the Board of Supervisors for the Myrtle Creek Improvement District was adjourned.

Secretary/Assistant Secretary	Chair/Vice Chair

7

Exhibit A

Myrtle Creek Improvement District
2018 Water Management Report
Paul Stephens, Water Management Specialist 11/20/18

Controllers

#1 - RainBird - new #2 - RainBird - new #3 - RainBird - new
#4 - RainMaster - approx. 12 years old #5 - RainMaster - approx. 12 years old #6 - RainMaster - approx. 12 years old #7 - RainMaster - approx. 12 years old #24 - RainMaster - approx. 5 years old

Zones & Heads
Approx. 223 zones
Approx. 75 heads per zone

Rain Sensors
RainMaster systems received new rain sensors about 3 years ago
RainBird systems have new rain sensors that are more reliable

Water Consumption
37.7 million gallons of reclaimed water
$22,108.92
Runs twice/week during growing season, once/week during winter
Run time varies for turf, shrubs, flowers

Operations & Maintenance
Monthly inspection of each system to identify leaks and possible over/under watering issues
Routine repairs - $18,101.60
o	313 heads replaced, which is approx. 1.9% of heads
Mainline repairs - $22,966.92
Controller repairs - $3,600.36
Controller upgrades - $11,097.20

Top Challenges
Water hammer causing breaks at fittings, often caused by valves being opened and closed for construction activities
Controllers are old and have a design flaw resulting in frequent issues caused by frogs and other critters
Older system with low quality fittings

Recommended Improvements
Replace remaining 5 original controllers, improving reliability and resulting in estimated 15% water savings [$28,000]
Ensure mainline repairs are performed using mechanical fittings, preventing future breaks in the same location [approx. $750 extra for
each mainline repair]
Install air vents at the end of each mainline run, reducing water hammer [$40,000]

LEGEND
AREA OF LANDSCAPE/IRRIGATION MAINTENANCE

\
\

EXHIBIT "A"

HOlE1
EXISTitiC
ENTRY fEAJUftE L'iCLUOED.

MAP REVISED 2/22/16

NOTE:
BIDDER IS RESPONSIBLE TO CHECI<, MEASURE AND CONFIRM ALL QUANTITIES PRIOR TO SUBMITTING THEIR PROPOSAL.

DONALD W. MclNTOSH AssoclATEs, 1Nc. ENGINEERS	PLANNERS	SURVEYORS 2200 PNlK A\lrnUE ltORTH, 1111mn PARK, FLORIDA 32789 (407) 644-4008

MYRTLE CREEK IMPROVEMENT DISTRICT
LANDSCAPE & IRRIGATION

00 W,H  OY;� 0£5/G-IE0 av:__lHE_   J.Pi'novm DY:�	SCR.t
om,   2/19/10	om,    2/19/10	DAl"E<   2/IO/IO	As S110\IN

IXJD tiUYDUI
23217,IJOOJ

MAINTENANCE SERVICES WORI< AREA MAP

MYRTLE CREEK IMPROVEMENT DISTRICT

Resolution 2019-03, Election of Officers

RESOLUTION 2019-03
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MYRTLE CREEK IMPROVEMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the MYRTLE CREEK IMPROVEMENT DISTRICT (hereinafter
the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, the Board of Supervisors of the District desires to elect the Officers of the District.

NOW,	THEREFORE,	BE	IT	RESOLVED	BY	THE	BOARD	OF SUPERVISORS OF THE MYRTLE CREEK IMPROVEMENT DISTRICT:

Section 1. Section 2.

-----	----
--	-	------

is elected Chair.
is elected Vice Chair.

Section 3.	 		 	is elected Secretary.
__ is elected Assistant Secretary.

----	-

is elected Assistant Secretary.

-----	--- is elected Assistant Secretary.
_	 	_ is elected Assistant Secretary.

Section 4. Section 5.

--	-	----	-
----	----
--	-	---

is elected Assistant Secretary. is elected Treasurer.
is elected as Assistant Treasurer.

Section 6. Section 7.

All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.
This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 18th DAY of DECEMBER, 2018.
MYRTLE CREEK IMPROVEMENT

ATTEST:

Secretary/Assistant Secretary

DISTRICT

Chair/Vice-Chair

MYRTLE CREEK IMPROVEMENT DISTRICT

Award of Construction - Lake Nona Central Performance Drive Phase 3
(provided under separate cover)

MYRTLE CREEK IMPROVEMENT DISTRICT

Amendment  to Engineering Services

DOI\IALD w. MCINTOSH ASSOCIATES, INC.

Jeff Macre, Chairman
Myrtle Creek Improvement District
1205 1 Corporate Boulevard
Orlando, FL 328 17 

Re:	Myrtle Creek Improvement District District Engineer Services
DWMA Job No. 23217

December 1 8, 20 18 

CML ENGIN!EAO

2200 Park Ave. North

Winter Park. FL

32789-2355

Fax 407-644-8318

407-64�068

http://www.dwmo.oom

Dear Mr. Macre:
Donald W. McIntosh Associates, Inc. (DWMA) has been honored to sel-ve as the District Engineer for the My11le Creek Improvement DislTict (District) since its creation over fifteen years ago. Throughout this decade and. a half, the economy has fluctuated greatly, resulting in times of prosperity and times of hardship for individuals and business across the nation. During the term of our Agreement with the District, DWMA has made upward market adjustments to our hourly rate schedule on three separate occasions. Although our market adjusted rates were used for new contracts, we have never requested an adjustment in the hourly rates we charge the District despite the provision in Article 3 of our Agreement that provides for renegotiation ofthe fee schedule on the ann iversary date of the Agreement.
[n consideration of our longstanding service to the Distl'ict over the past fifteen years, we respectfully request that the District consider amending qur current Agreement for Engineering Services to util ize the attached houl'ly rate schedule for aJI professional services provided from  this  date forward.   As  a point of reference,  this is the same  hourly rate schedule that is u.sed for all professional services provided to the Developer of Lake Nona and to the Poitras East Community Developtnent District. All other Te1ms and Conditions of our Agreement for Engineering Services dated September 8, 2003, will remain in full force and effect .
We appreciate your confidence in Donald W. McIntosh Associates, Inc., and look forward to continuing to serve you. Please contact the unde1:$igned with any questions or clarification.

JJN/lt (l2)

f;lproj2003\23217\cng�dmln\olcc653 rate schodulc.doc

Mr. Jeff lvlacre
Myrtle Creek Impro11eme11t District
District Engineer Services
D WMA Job No. 23217 
December 18, 2018
Page 2 of3

APPROVAL OF AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES:

[Signature]

[Name and Title]		[pate]

(Company]		
PURSUANT	TO	FLORIDA	STATUTE	558.003.5,	AN	

INDIVIDUAL EMPLOYEE OR AGENT OF DONALD W. MCINTOSH. ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.

DONALD W. MclNTOSH Associates, Inc.
2200 PARK AVENUE NORTH, WINTER PARK, FLORIDA 32789-2356 • (407) 6<14-4068 • FAX 1407) 644-8318 

Mr. Jeff Macre
Myrtle Creek Jmproveme111 District Dis_trici Engineer Se1·vic'4s    DWMA Job No. 23217
December 18, 2018
Page 3 of3

HOURLYRARATTEE S12CHEDULE
PERSONNEL CLASSIFICATION
Principal
Engineering Department Director SuJvey Department Director
Planning Department/Entitlements Director Associate
Senior Engineering Proj ect Manager Senior Survey Project Manager
Sr. Reg. Engineer; Eng. Project Manager Survey Project Manager
Registered Engineer: Registered St1rveyor GIS Administrator
Computer System/GIS Manager Engineer III
Engineer II Engineer I Senior Planner
Senior Design Technician Design Techni�ian Assistant Planner
Survey Technician Construction Services Director Construction Observer Researcher
Dl,'aftsman
Project Manager Assistant Clerical/R.unn�r
�urvcy Crew
GPS Survey Crew Pic�up!Dilivery.

HOURLY RATE
$250.00
$220.00
$200.00
$220 ,00
$185.00
$180.00
$165.00
$1 60.00
$145.00
$140.00
$140.00
$130.00
$1 30:00
$125.00
$1 1 5.00
$105.00
$100.00
$105 .00
$90..00
$85.00
$90.00
$1 15.00
$8.0.00
$85.00
$J.0.0·9
$75.0'0
s$i°35.s0..0o06
$240.00
$35i00

of

fo addition to , tl1e hourly rates listed, charges ·will include identifiable out pocket expenses and other. reiinbursables bilJed e.t a multiplier of 1. 00.

DONAi-□ W.   MclNTOSH  As·sociates, Inc. 
2200 PARK AVENUE NORTH. Wl!'f]'ER P�l,K, FLOntOA 3?.789-2365 • [407) 844-4068 • FAX (407) 844-8310·

MYRTLE CREEK IMPROVEMENT DISTRICT

Operation and Maintenance Expenditures Paid in November 2018 in an amount totaling $67,432.16

MYRTLE CREEK IMPROVEMENT DISTRICT
DISTRICT OFFICE • 1205 1 CORPORATE BLVD • ORLANDO, FL 32817 
PHONE: (407) 382-3256 • FAX: (407) 382-3254

Operation and Maintenance Expenditures For Board Approval
Attached please find the check register listing Operations and Maintenance expenditures paid from November 1, 20 18 through November 30, 2018. This does not include expenditures previously approved by the Board.
The total items being presented:	$67,432.16

Approval of Expenditures:

Chairman Vice Chai1man

_

Assistant Secretary

12/1 6/1 8
11 :50:02 AM

Myrtle C reek Improvement District

AP Check Register (Current by Bank)

Page: 1

Check No.	

Date	

Status	
Vendor ID	Check Dates: 11/1 /20 18 to 11 /30/20 18 
Payee Name	Amount	
BANK ID: SUN · CITY NATIONAL BANK	001-101 -0000-00-01	
3406	11/1 3/18 	p	BVLS	BrightView Landscape Services		$329.25	
3407	11/1 3/18 	p	DONMC	Donald W. McIntosh Associates		$661 .00	
3408	11 /1 3/1 8	p	OCPA	Orange Cnty Property Appraiser		$1 ,432.00	
3409	11/1 3/18 	p	OCTC	Scott Randolph, Tax Collector		$1 23.22	
34 10 	11/1 3/1 8	p	VENTUR	Ventures In.com		$1 05,00	
3411 	11/1 3/1 8	p	TRUSTE	US Bank as Trustee for Myrtle		$3,382.91	
34 12 	11 /20/1 8	p	DONMC	Donald W. McIntosh Associates		$20,442.95	
34 13 	11 /20/18 	p	KITTEL	Kittelson & Associates		$6,205.00	
	11 /20/1 8	p	AWC	Aquatic Weed Control, Inc.		$1 ,950.00	
3415 	11 /20/18 	p	BVLS	BrightView Landscape Services		$133.00	
3416 	11 /20/1 8	p	TRUSTE	US Bank as Trustee for Myrtle		$27,380.97	
					BANK SUN REGISTER TOTAL:	$62,145.30	

$62,145.30

GRAND TOTAL

◊             62 i 1 L!.5 °3	-:•
(') U (_. 5i 2El:: 086	+
/57 , �-32° 15 G+ 

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" • Void ( Void Date ); "A" • Application; "E" - EFT
** Denotes broken check sequence.

MYRTLE CREEK IMPROVEMENT DISTRICT

Payment Authorization #371
1 0/26/2018 
Item	Payee	I nvoice	General

No.	Number	Fund
BriijhtView Landscape Services
Controller #7 Repairs	599796_5	$	14Z.00
Irrigation Repairs	5997966	$	1 82.25
Donald W McIntosh Associates
Engineering Services Through 1 0/05/2018	35758	$	661 .ob

Fiscal Year

FY 201 8

TOTAL

$	990.26

tary/Assiste1nt Secretary

Chairp�rsQn

FY2Q1 B

6Q1 .00
329.25

--

�------ -

MYRTLE CREEK IMPROVEMENT DISTRICT

Payment Authorization #372 11/,2/201 8
hm	P�oo
No.
Orange County Property Appraiser
FY 201 9 Non-Ad Valorem Assessment Administrative Fee.

Invoice Number

1292

General	Fiscal
Fund	Year	

$ 1 ,432.00	�%�

Acct: 0527465-9
3	Ventures1n.com
November Application Hosting

$	12322

44129

Orang� County Tax Collector

TOTAL

Chairperson

$ 1 ,660.22

fY:201:8

RECEIVED

1,060.22

...   ----··  -----	----	---	-

MYRTLE CREEK IMP ROVEM ENT DISTRICT

Payillerit Authorization #374
1 111 Biio1 (:!

No.
Aquatic Weed ContrCli
)LJne W�tervjay $ervic�s July WaJfirw:ay servjc;e_s August Waterway Ser.iices .
'Sepfo"rnb,et VV�tarway Services
_Qcf9�1=r: Wat�rway Seryfo:e$ November  Waterway Services

v,J,

BrightViE:lW Lands.c�pe s_ei:vic�s 9oritrpllet#4 Repairs
.3	ouc	fd	D VJ  It(\ .t	II /	g
Acct 478.240006,1  ; 1 0/02i�D1 f3 - 1 1./01 /20f8

ry/Assistant-secrE?tary

Invoice Number

25552

26427
47,2�4

29456
30477

281.62

TOTAL

Gen�ral Fund

$
$	325.00
$	32�:o_o
$	325.00
$	sis,oo
:$	1 33.nb

Fis9al Year

FY 2018 
FY 2018 
fY 2018 
FY2018 

Chairperson

llflJl

_ F'{2'018

ol

fd

6,0€39.86

1_,300,00

·

�

u

(_-

1

_

1

l

l

i

MYRTLE CREEK IMPROVEMENT DISTRICT

Recommendation of
Work Authorizations/Proposed Services
(if applicable)

MYRTLE CREEK IMPROVEMENT DISTRICT

District's Financial Position and Budget to Actual YTD

Myrtle Creek Improvement District
Statement of Activities As of 11 /30/201 8

General Fund	Debt Service

Capital Projects Fund

General Long­ Term Debt

Total

Revenues

On-Roll Assessments	$8,022.68							$8,022.68	
Developer Contributions	3,1 63.00							3,1 63.00	
Inter-Fund Transfers In 	(38,332.02)							(38,332.02)	
On-Roll Assessments			$30,763.88					30,763.88	
Inter-Fund Transfers In					$38,332.02		
	38,332.02	
Total Revenues	($27,146.34)		$30,763.88		$38,332.02		$0.00	$41 ,949.56	

Expenses

Supervisor Fees	$1 ,600.00	$1 ,600.00	
Public Officials' Liability Insurance	3,250.00	3,250.00	
Trustee Services	8,072.63	8,072.63	
Management	6,666.66	6,666.66	
Engineering	458.50	458.50	
Property Appraiser	1 ,432.00	1 ,432.00	
Assessment Administration	7,500.00	7,500.00	
Travel and Per Diem	9.31	9.31	
Telephone	11 .88	11. 88	
Postage & Shipping	31 .37	31 .37	
Copies	54.00	54.00	
Legal Advertising	256.92	256.92	
Property Taxes	123.22	123.22	
Web Site Maintenance	21 0.00	21 0.00	
Dues, Licenses, and Fees	1 75.00	1 75.00	
Electric	78.69	78.69	
Entry Lighting	1 5.67	15.67	
Water Reclaimed	4,1 58.99	4,1 58.99	
Aquatic Contract	650.00	650.00	
General Liability Insu rance	3,723.00	3,723.00	
Irrigation	1, 61 6.52	1 ,61 6.52	
Landscaping Maintenance & Material	36,740.00	36,740.00	
Flower & Plant Replacement	1 7,949. 10 	17,949. 10 	

Page 1  of 2

Myrtle Creek Improvement District
Statement of Activities As of 11 /30/2018 

General Fund	Debt Service	Capital	General Long-	Total
Projects Fund	Term Debt
IME - Aquatics Maintenance	526.05	526.05
IME - Landscaping	12,870.28	12,870.28
IME - Lighting	31 5.66	31 5.66
IME - Water Reclaimed	83.46	83.46
Streetlights	1,114.76	1,11 4.76
Interest Payments	$31 7,800.00	317,800.00
Engineering					$4,005.23				4,005.23	
Legal Advertising					51 4.85				51 4.85	
Total Expenses	$1 09,693.67		$317,800.00		$4,520.08		$0.00		$432,01 3.75	

Other Revenues {Ex12enses} & Gains {Losses}

Interest Income	$33.03								$33.03	
Interest Income			$1 ,744.49						1 ,744.49	
Interest Income					$283.26

				283.26

Total Other Revenues (Expenses) & Gains (Losses)	$33.03		$1,744.49		$283.26		$0.00		$2,060.78	
Change In Net Assets	($1 36,806.98)		($285,291 .63)		$34,095.20		$0.00		($388,003.41) 	
Net Assets At Beginning Of Year	$41 8,203.78		$1,1 66,705.94		$351 ,473.83		$0.00		$1 ,936,383.55	

Net Assets At End Of Year	
$281 ,396.80		
$881 ,41 4.31 		
$385,569.03		
$0.00		
$1 ,548,380.14 	

Page 2 of 2

Myrtle Creek Improvement District
Statement of Financial Position As of 11 /30/201 8

General Fund	Debt Service	Capital	General Long-	Total	
		Projects Fund	Term Debt		

Assets

Current Assets

General Checking Account	$1 ,738.80								$1 ,738.80	
Money Market Account	1 76,680.98								1 76,680.98	
State Board of Administration	3,863.04								3,863.04	
Pond Reserve	10,437.50								10,437.50	
Road Reserve	10,437.50								1 0,437.50	
Capital Reserve	1 02,604.88								1 02,604.88	
Accounts Receivable - Due from Developer	17,594.93								17,594.93	
Due From Other Funds	85.42								85.42	
Deposits	4,300.00								4,300.00	
Infrastructure Capital Reserve	30,595.60								30,595.60	
Interchange Maintenance Reserve	7, 1 02.1 3								7, 1 02. 13 	
Debt Service Reserve			$338,740.47						338,740.47	
Revenue			542,548.68						542,548.68	
Prepayment			1 25.16 						125. 16 	
Acquisition/Construction					$394,969.24				394,969.24	
Total Current Assets	$365,440.78		$881 ,41 4.31		$394,969.24		$0.00		$1 ,641 ,824.33	

Investments
Amount Available in Debt Service Funds							$881 ,414.31		$881 ,414.31	
Amount To Be Provided							1 7,848,585.69		17,848,585.69	
Total Investments	$0.00		$0.00		$0.00		$1 8,730,000.00		$1 8,730,000.00	

$365,440.78

$881 ,41 4.31

$394,969.24

$1 8,730,000.00

$20,371 ,824.33

Total Assets

Page 1 of 2

Myrtle C reek Improvement District
Statement of Financial Position As of 11 /30/2018 

Current Liabilities	General Fund	Debt Service

Liabilities and Net Assets

		Capital Projects Fund		General Long- Term Debt	Total	
Accounts Payable	$55,327.22					$55,327.22	
Due To Other Governmental Units	1 5,243.76					15,243.76	
Deferred Revenue	13,473.00					13,473.00	
Accounts Payable			$5, 1 92.86			5, 1 92.86	
Due To Other Funds			85.42			85.42	
Deferred Revenue			4,121 .93		
	4,121 .93	
Total Current Liabilities	$84,043.98	$0.00		$9,400.21		$0.00	$93,444. 19 	

Long Term Liabilities							
Revenue Bonds Payable - Long-Term							$1 8,730,000.00		$1 8,730,000.00	
Total Long Term Liabilities	$0.00		$0.00		$0.00		$1 8,730,000.00		$1 8,730,000.00	
Total Liabilities	$84,043.98		$0.00		$9,400.21		$1 8,730,000.00		$1 8,823,444. 19 	

Net Assets
										
Net Assets, Unrestricted	$41 8,203.78								$4 18,203.78	
Current Year Net Assets, Unrestricted	(1 36,806.98)								(1 36,806.98)	
Net Assets, Unrestricted			$1,1 66,705.94						1, 1 66,705.94	
Current Year Net Assets, Unrestricted			(285,291 .63)						(285,291 .63)	
Net Assets, Unrestricted					$351 ,473.83				351 ,473.83	
Current Year Net Assets, Unrestricted					34,095.20				34,095.20	
Total Net Assets	$281 -,39-6.8-0		$881 ,414.31		$385,569.03		$0.00		-$1 ,548,380. 14 	
Total Liabilities and Net Assets	$365,440.78		$881 ,414.31		$394,969.24		$1 8,730,000.00		$20,37 1 ,824.33	

Page 2 of 2

Myrtle C reek Improvement District
Budget to Actual
For the Month  Ending 11 /30/2018 

FY 201 9
YTD Actual	YTD Budget	YTD Variance	Adopted
Budget

Revenues
On-Roll Assessments	$	8,022.68		$	82, 11 9.36		$	(74,096.68)		$ 492,716.16 	
Developer Contributions	3,1 63.00		
		3,1 63.00		
	
Money Market Reserve	
		43,392.91		(43,392.91 )		260,357.44	
Net Revenues	$	11 ,185.68		$	1 25,512.27		$ (1 14,326.59)		$ 753,073.60	

Supervisor Fees	$	1 ,600.00	$	2,000.00	$	(400.00)	$	12,000.00	
Public Officials' Liability Insurance	3,250.00		595.83		2,654. 17 		3,575.00	
Trustee Services	8,072.63		333,33		7,739.30		2,000.00	
Management	6,666.66		6,666.67		(0. 01) 		40,000.00	
Engineering	458.50		833,33		(374.83)		5,000.00	
Dissemination Agent			833,33		(833.33)		5, 000.00	
Property Appraiser	1 ,432.00		500,00		932,00		3, 000.00	
District Counsel					(3,333.33)		20,000.00	
Assessment Administration	7,500.00		1, 250.00		6,250.00		7,500.00	
Audit			662,50		(662.50)		3,975.00	
Arbitrage Calculation			1 50.00		(1 50.00)		900.00	
Travel and Per Diem	9.31		83.33		(74.02)		500,00	
Telephone	11 .88		83,33		(71 .45)		500.00	
Postage & Shipping	31 ,37		83.33		(51 .96)		500,00	
Copies	54.00				(279.33)		2,000.00	
Legal Advertising	256,92		833,33		(576.41 )		5,000.00	
Bank Fees			8.33		(8.33)		50.00	
Miscellaneous			833.37		(833.37)		5,000.00	
Property Taxes	123.22		12.50		11 0.72		75,00	
Web Site Maintenance	21 0.00		208,33		1 .67		1 ,250.00	
Dues, Licenses, and Fees	1 75.00		29.17 		145.83		1 75.00	
Total General & Administrative Expenses	$	29,851 .49		$	19,666.67		$	10,1 84.82		$ 11 8,000.00	

General & Administrative Ex12enses Legislative

Financial & Administrative

3,333.33

333.33

Page 1  of 2

Myrtle Creek Improvement District
Budget to Actual
For the Month Ending 11 /30/201 8

FY 2019
YTD Actual	YTD Budget	YTD Variance	Adopted
Budget

Field Operations Electric Utility Services
Electric	$	78.69	$	166.67	$	(87.98)	$	1 ,000.00
Entry Lighting	15.67	83.33	(67.66)	500.00

3,333.33

Water-Sewer Combination Services
Water Reclaimed	4,1 58.99	1,666.67	2,492.32	1 0,000.00	
Stormwater Control
Aquatic Contract	
650.00	
860.00	
(2 1 0.00)	
5,1 60.00	
Lake/Pond Repair Reserve	
	833.33	(833.33)	5,000.00	
Other Physical Environment
General Liability Insurance	
3,723.00	
833.33	
2,889.67	
5,000.00	
Property & Casualty Insurance		250.00	(250.00)	1,500.00	
Auto Insurance		125.00	(1 25.00)	750.00	
Irrigation	1,616.52	5,000.00	(3,383.48)	30,000.00	
Landscaping Maintenance & Material	36,740.00	30,414.00	6,326.00	1 82,484.00	
Tree Trimming		6,666.67	(6,666.67)	40,000.00	
Flower & Plant Replacement	17,949. 10 	1 8,333.33	(384.23)	11 0,000.00	
Contingency		3,904.39	(3,904.39)	23,426.31	
Hurricane Cleanup		2,500.00	(2,500.00)	15,000.00	
Interchange Maintenance Expenses					
IME - Aquatics Maintenance	526.05	556.50	(30.45)	3,339.00	
IME - Irrigation	
	5,250.00	(5,250.00)	31 ,500.00	
IME - Landscaping	12,870.28	12,870.27	0,01	77,221.62	
IME - Lighting	31 5.66		(3,017.67)	20,000.00	
IME - Water Reclaimed	83.46	525.00	(44 1 .54)	3,1 50.00	
New Operational Field Expenses					
Trail Benches	

	
C rosswalk Improvements	2,752.67	(2,752.67)	16,516.00	
Road & Street Facilities
Entry and Wall Maintenance		
1,666.67	
(1 ,666.67)	
1 0,000.00	
Streetlights	1,114.76	2,000.00	(885.24)	12,000.00	
Parks & Recreation 					
Personnel Leasing Agreement	3,333.33	(3,333.33)	20,000.00	
Reserves					
Infrastructure Capital Reserve			1,694.45		(1 ,694.45)		10,166.67	
Interchange Maintenance Reserve			393.33		(393.33)		2,360.00	
Total Field Operations Expenses	$	79,842.18 		$	106,012.27		$	(26,170.09)		$ 636,073.60	
Total Expenses	$	109,693.67	$	125,678.94	$	{15, 985.27}	$ 754,073.60	
Income (Loss) from Operations	$	(98,507.99)	$	(166.67)	$	(98,341.32)	$	(1 ,000.00)	
Other Income {Expense}								
Interest Income	$	33.03		$	166.67		$	(1 33.64)		$	1 ,000.00	
Total Other Income (Expense)	$	33.03		$	166.67		$	(1 33.64)		$	1,000.00	
Net Income (Loss)	$	(98,474.96)		$		$	(98,474.96)		$	

Page 2 of 2

Revenues

Myrtle Creek Improvement District
Budget to Actual
For the Month Ending 1 1 /30/2018 

Oct-18	Nov-1 8	YTD Actual

On-Roll Assessments	$		$	8,022.68		$	8,022.68	
Developer Contributions	3,1 63.00				3,1 63.00	
Money Market Reserve						
Net Revenues	$	3,1 63.00		$	8,022.68		$	11, 185.68	

Supervisor Fees	$	800.00	$	800.00	$	1, 600.00	
Financial & Administrative
Public Officials' Liability Insurance	3,250.00				3,250.00	
Trustee Services			8,072.63		8,072.63	
Management	3,333.33		3,333.33		6,666.66	
Engineering			458.50		458.50	
Dissemination Agent
Property Appraiser			
1 ,432.00		
1 ,432.00	
District Counsel
Assessment Administration	
7,500.00				
7,500.00	
Audit						
Arbitrage Calculation						
Travel and Per Diem			9.31		9.31	
Telephone			11 .88		11 . 88	
Postage & Shipping			31 .37		31 .37	
Copies			54.00		54.00	
Legal Advertising	256.92				256.92	
Bank Fees						
Miscellaneous
Property Taxes			
123.22		
123.22	
Web Site Maintenance	1 05.00		105.00		21 0.00	
Dues, Licenses, and Fees	1 75.00				175.00	
Total General & Administrative Expenses	$ 1 5,420.25		$ 14,431.24		$	29,851 .49	

General & Administrative Ex12enses Legislative

Field O12erations
Electric Utility Services

Electric	$	$	78.69	$	78.69	
Entry Lighting	1 5.67	15.67	
Water-Sewer Combination Services			
Water Reclaimed		4,1 58.99	4,1 58.99	
Stormwater Control				
Aquatic Contract		650.00	650.00	
Lake/Pond Repair Reserve				
Other Physical Environment				
General Liability Insurance	3,723.00		3,723.00	
Property & Casualty Insurance				
Auto Insurance				
Irrigation	329.25	1 ,287.27	1 ,616.52	
Landscaping Maintenance & Material	18,370.00	18,370.00	36,740.00	
Tree Trimming				
Flower & Plant Replacement		17,949. 10 	17,949.10 	
Contingency				
Hurricane Cleanup				
Page 1  of 2

Myrtle Creek Improvement District
Budget to Actual
For the Month Ending 1 1 /30/2018 

Oct-1 8

Nov-1 8

YTD Actual

526.05

6,435.14
86.00

6,435. 14 
229.66
83.46

526.05
-
12,870.28
31 5.66
83.46

-
-

1, 114.76

-
1,114.76

-
-
-
$   28,943.39	$    50,898.79	$	79,842.18 

    $    44,363.64
$  (41,200.64)

    $ 65,330.03 

    $ 1 09,693.67 

$

(57,307.35)

$

(98,507.99)

Interchange Maintenance Expenses
IME - Aquatics Maintenance IME - Irrigation
IME - Landscaping IME - Lighting
IME - Water Reclaimed
New Operational Field Expenses
Trail Benches Crosswalk Improvements
Road & Street Facilities

Entry and Wall Maintenance Streetlights
Parks & Recreation
Personnel Leasing Agreement
Contingency
Infrastructure Capital Reserve Interchange Maintenance Reserve
Total Field Operations Expenses

Total Expenses

Interest Income	$	1 6.45		$	16.58		$	33.03	
Total Other Income (Expense)	$	16.45		$	16.58		$	33.03	
Net Income (Loss)	$ (41 ,184.19)		$ (57,290.77)		$ (98,474.96)	

Income (Loss) from Operations Other Income (Expense)

Page 2 of 2

Myrtle Creek Improvement District FY 2019
Cash Flow Analysis

3,335.47

 	Beg. Cash	FY18 Inflows

FY18 Outflows	FY19 I nflows	FY19 Outflows

End. Cash

10/1/2018		245,865.06	(240, 227.53)	23,126.74	{30,098.67)	2,001.07		
11/1/2018	2,001.07	27,308.95	(28,608.95)	39,860.94	(38,823.21)	1,738.80		
12/1/2018	1,738.80		(396.21)	402,738.80	(10,712.46)	393,368.93	as of 12/16/2018	

FY 19 Totals	273,174.01

(269,232.69)	465,726.48	(79,634.34)

As of 12/16/2018

Myrtle C reek Improvement District Construction Tracking - mid-December

Series 2016 Bond Issue
Original Construction Fund	$
Additions (Interest, Transfers from DSR, etc.) Cumulative Draws Through Prior Month
Construction Funds Available	$
Requisitions This Month
Requisition #523: Orlando Sentinel	$

Total Requisitions This Month	$

Funds Remaining	$

Committed Funding

Performance Drive Phase 3 - August bid and October NTP $ Total Committed	$
!Net Uncommitted

December 16, 2018 

Amount 51 3,425 .32
21 0,756.38
(330, 368. 81 )

393,812.89

(75.64)

----------
(75.64)
----------
393,737.25

393,737.25 1